Chairman: P. Wright
Vice Chairman: N. Merriam
Treasurer: B. Kemp
Clerk to the council - Tara Goodacre - contact email@example.com - 01449 768696
To view the Register of Interest for Parish Councillors, please click on the following link: https://babergh.firmstep.com/default.aspx/RenderForm/?F.Name=UKfV4C1azPW&HideToolbar=1
P Wright: Chair + Housing, electoral issues and policing
N Merriam: Vice Chair + Community Safety, Village Green, Fishing
B Kemp: Treasurer + Finance, Auditing, Insurance
T Thorogood: Health, Social Services, Local and Community Services
K Knights: Education, Cultural and Leisure Issues
H Bowes: Highways, Bus Service, Rights of Way (Public Footpaths)
M Blair: Environment, Climate Change, Waste
M Appleby: Tree Warden
All Members: View General Correspondence, Reports, Consultation Documents for consideration etc within Circulation Files and report back at meetings as appropriate
25 June 2018
I hereby give you notice that a meeting of Wickham Skeith Parish Council will be held at the Village Hall on Monday, 9 July 2018 at 8.00 pm. The public and press are invited to attend.
1. Chairman’s Welcome (to include Apologies for absence)
2. To receive members Declaration of Interest on Agenda items
3. To confirm: Minutes of Meeting held 14 May 2018
Minutes of Extraordinary Meeting held 25 June 2018
4. Village Forum: An opportunity for the public to raise any relevant issues to the Council
5.1. SCC: A Stringer
5.2. MSDC: A Stringer
5.3. Suffolk Police
5.4. Parish Clerk
5.5. Parish Councillors
6. Correspondence Received
7. Finance: Financial Position as at 30 June 2018
8. Planning Matters (to include any applications/decisions received after publication of this Agenda)
9. Parish Councillor Vacancy
10. Working Party Update
10.1. Community Speed Watch
11. General Data Protection Regulation
12. Village Green:
12.1. Working Parties
12.2. Grimmer Fishing
13. Community Emergency Plan
14. Matters for next Agenda and Any Other Business
15. Next Meeting: 10 September 2018
Draft Minutes of Parish Council Meeting (AGM)
held Monday, 14 May 2018 at Wickham Skeith Village Hall
Present: Cllrs P Wright, N Merriam, B Kemp, H Bowes, M Blair, T Thorogood, T Goodacre (Clerk), Cllr Stringer (MSDC and SCC), and 13 members of the public
Apologies: Accepted from Cllr K Knights
Election of Officers: The Clerk invited nominations for the position of Vice-Chair. Cllr Kemp proposed Cllr Bowes, seconded by Cllr Thorogood. Cllr Bowes accepted the position of Vice-Chair. For the position of Treasurer, Cllr Bowes proposed Cllr Kemp, seconded by Cllr Thorogood. Cllr Kemp agreed to continue in role of Treasurer until January 2019 (once the Precept has been finalised) and will then be standing down.
With the resignation of Cllr Merriam at the March meeting, the vacancy was advertised in the newsletter. Interest was received from M Wade, who was proposed by Cllr Blair, seconded by Cllr Kemp. M Wade accepted the position of Parish Councillor (and completed the Declaration of Acceptance of Office at the close of meeting).
To mark Cllr Merriam’s 18 years in office as Parish Councillor and personal contribution to the village, a Cherry Tree was presented from current members of the Parish Council.
Following Cllr Wright’s resignation at the Annual Parish Meeting, it was agreed to advertise the vacancy of Parish Councillor in the newsletter.
With elections concluded, the Clerk invited Cllr Thorogood to continue with the opening of the AGM.
Chair’s Welcome: Cllr Thorogood opened the AGM, which followed on from the Annual Parish Meeting.
Declaration of Interest: None Received.
Minutes of Meeting held 12 March 2018: The Minutes were approved by all Councillors and signed by the Chair.
6.1. Treasurer’s Report 2017/18: Cllr Kemp presented the Treasurer’s Annual Report, giving thanks to R Bassett, Internal Auditor, and Parish Clerk.
6.1.1. Internal Accounts Audit & Control Review 2017/18: Cllr Kemp advised that R Bassett, Internal Auditor, had approved and signed review document, without comments or required actions.
6.1.2. Annual Governance Statement 2017/18: Cllr Kemp presented proposed Statement. All Councillors were in agreement to adopt proposed Statement, which was then signed by Chair and Clerk.
6.1.3. Final Accounts Approval 2017/18: Cllr Kemp presented end of year Accounts as at 31 March 2018, which showed a balance of £2,608.71. All Councillors were in agreement to adopt Final Accounts.
6.1.4. Accounting Statements 2017/18: Cllr Kemp presented Cross Check for Audit Statements alongside Accounting Statements. All Councillors were in agreement to adopt the completed Accounting Statements, which were then signed by Chair and Treasurer.
6.1.5. Invoices for Approval: The following invoices were approved for payment:
SALC: Subscriptions £179.32
Suffolk.Cloud (Website Hosting/Support 2018/19) £100.00
MSDC (Litter Bin Emptying) £108.00
M Downard (Grass Cutting Services) - Invoice paid to meet end of year accounts £600.00
6.2 SCC: Cllr Stringer
Cllr Stringer gave personal thanks to N Merriam for his support during the past 18 years.
6.2.1 Following May 2017 election, Cllr Stringer advised on structure of seats within County Council.
6.2.2 Home to School Transport: Consultation of September 2017 questioned with more research argued. Cabinet to reconsider proposals in June 2018.
6.2.3 Highways: Pot holes continue to be key issue. Residents encouraged to report highway issues using reporting tool https://www.suffolk.gov.uk/roads-and-transport/highway-maintenance/report-a-highways-issue/.
6.2.4 Broadband: This year saw the infrastructure for second phase of broadband roll out.
6.3 MSDC: Cllr Stringer
6.3.1 Move to Ipswich: MSDC moved from Needham Market to Endeavour House, Ipswich as cost cutting exercise. “Touch Down” point in former CSD Building still in Stowmarket, as well as Waste Deport near Train Station.
6.3.2 Neighbourhood Plan: Mendlesham Parish Council have worked to bring forward an Allocations Policy into current Neighbourhood Plan, to give weight in planning decisions.
6.3.3 CIL Income Policy: CIL Expenditure Framework has been agreed by MSDC where 15% goes to Parish (25% if Neighbourhood Plan in place). This is a fund which organisations can bid for funding towards projects (two bidding rounds each year).
6.3.4 Boundary Review: Boundary Commission still looking at proposals, which joins Wickham Skeith with villages along A140 up to Yaxley.
6.3.5 Housing Supply/Joint Local Plan: New JLP, which sets out housing and business growth over next two decades, went to public consultation at end of 2017. This will not be inspected by Government until later this year.
Cllr Stringer gave thanks to all Parish Councillors and Clerk for their work during the year.
6.4 Suffolk Police:
6.4.1 Constabulary looking to set up Police Connect Messaging Group, specifically for Parish Clerks – Clerk has registered interest.
6.4.2 Your Police, Your Say: Next public meeting on 11/07/18 at Cedars Hotel, Stowmarket at 7 pm.
6.4.3 Police encouraging residents to remain aware of scams and bogus callers – the “Nottingham Knockers” have been in the area recently – there is no such scheme and goods usually sold at over inflated prices.
6.4.4 Website showing two crimes in Wickham Skeith (both March 2018); one in Daisy Green Lane and one vehicle crime in Grange Road.
6.5 Parish Clerk: The Clerk commented on the last year seeing many consultations, reviews and new legislation, all creating more involvement from the Parish Council.
6.5.1 GDPR: New regulations commencing 25.05.18, however, NALC have advised that Government has tabled an amendment to exempt Parish/Town Councils from requirement of appointing a Data Protection Officer, which has led to Impact Assessment being put on hold. There are still a series of Policies/Notices that the Parish Council will need to adopt and these are currently being drafted. Thanks were given to Cllr Kemp for his input and support regarding GDPR and Emergency Plan updates.
6.5.2 Highways/Signage: The Clerk raised frustrations of reporting tool as MSDC do not have resources/budget to action reports logged. Pot Hole at corner of Rose Lane raised (Cllr Stringer relogged report 15/05/2018).
6.6 Parish Councillors:
Cllr Bowes raised Fishing/Signage on Village Green/Grimmer – Item to be raised at July meeting.
7 Correspondence Received:
7.2 Community Action Suffolk (CAS) Membership: Membership has just been renewed, a free subscription to Parish Councils.
7.3 A resident of The Entry raised concern over the conditions of the lower section, particularly when weather was extreme earlier in year. Clerk reported to Highways but, as yet, no action has been taken.
7.4 Royal Wedding: Commemorative medals of Megan and Harry’s wedding on 19.05.18 are being promoted. All Councillors in agreement not to purchase.
All other correspondence included in Agenda items or in Circulation File.
8 Planning Matters: No applications received.
Matters for next Agenda and Any Other Business: GDPR, Community Speed Watch, Defibrillator, Village Green Working Parties, Community Emergency Plan, Grimmer Fishing.
Parish Councillor Vacancy
We welcome Margarita Wade who was elected as a new Parish Councillor
at the May 2018 meeting.
BUT Paul Wright, our Chair for the past two years, sadly stepped down as
Chair and Parish Councillor (as from July) at the Annual Parish Meeting.
Paul's term in office has seen many consultations, reviews and new legislation,
all challenges that Paul gallantly took on,
for which the Parish Council is very grateful - thank you Paul.
Paul's resignation will leave the Parish Council with a further vacancy for a
from July 2018 and we would invite those interested in representing the community
to contact Tara Goodacre on 01449 768696 or via firstname.lastname@example.org.
Your village really does NEED YOU and we would welcome interest
from anyone currently residing within Wickham Skeith.
Tara Goodacre, Parish Clerk, Wickham Skeith Parish Council
The link as shown on page 1 of this document appears not to work, Please try this one instead http://www.midsuffolk.gov.uk/planning/planning-policy/new-joint-local-plan/joint-local-plan-consultation-document/
The traditional orchards of the East of England are coming under scrutiny in a new Heritage Lottery funded landscape project. Orchards are an integral part of our historic landscape, but have been relatively poorly researched. They are important for landscape and biodiversity as well as being valuable to people and their local environment. The project team, based at the University of East Anglia, will survey and record traditional orchards, and research the history of fruit growing in the region. The project will also involve the restoration of important old orchards, and the creation of entirely new ones. It builds on the recent work of the Suffolk Traditional Orchards Group.
As part of the project, volunteers are asked to survey their parish for any remaining old orchards. What orchards still exist and what fruit varieties do they contain? Over the late summer and autumn I will be around the village recording any orchards that survive and asking to record which fruit varieties still grow there. If you would like further information, would like to help with the survey or talk to me about an old orchard that you own, please contact me on email@example.com
After the survey, the Parish Council will give further consideration to the plan to create a new community orchard on the Little Green. Thank you – Melinda Appleby